Labour and Employment Legal Assistant
ID: 8735
Job Description
Labour and Employment Legal Assistant
Our Client, a leading Toronto law firm, is on the lookout for a talented Labour and Employment Legal Assistant to join their esteemed practice. As part of our amazing and supportive team, you’ll gain invaluable experience and mentorship, giving you the skills to strive to the top of your career! This role is complete with excellent benefits, perks, a comprehensive pension plan, and a hybrid remote model with only two days in office. Apply today to seize this unparalleled opportunity!
Salary: Up to $70K
Key Responsibilities
- Performs all clerical, administrative and general office duties for the assigned lawyer;
- Communicates with lawyer’s peers, subordinates, clients, boards, etc., to schedule appointments, arbitrations or appearances, and coordinates arrangements for meetings/conferences, etc.;
- Receives all incoming mail and redirects, prioritizes and records deadlines;
- Organizes and expedites the flow of work through the lawyer’s offices;
- Routes or answers routine correspondence and faxes not requiring the lawyer’s attention and initiates follow-up as required;
- Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
- Prepares Ontario Labour Relations Board (OLRB), Grievance Settlement Board (GSB) and Human Rights Tribunal Ontario (HRTO) forms according to general instructions and/or precedents;
- Arranges for proper service and filing of OLRB, GSB and/or HRTO forms;
- Arranges for timely payment of invoices, completes expense reports, prepares file status reports, work-in-progress reports and pre-bills;
- Performs transcription functions as necessary and requested;
- Sets up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system) and frequently controls confidential materials and documents;
- Enters dockets daily, prepares time summaries and other reports as required;
- Follows proper file opening and closure procedures, coordinates file closings, and arranges for storage of closed files;
- Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
- Provides secretarial assistance to other lawyers if time permits.
Qualifications
- 2-5 years of legal administration experience preferably in the field of Labour and Employment Law;
- Excellent and proven ability to communicate orally and in writing
- Strong understanding of Labour Board procedures and time limitations;
- Strong attention to detail and excellent proofreading skills;
- Highly organized with an ability to prioritize and multi-task
- Ability to work independently with minimum instructions;
- Effectively work in a team environment or independently, as t required;
- Provides exemplary client service;
- Excellent and accurate keyboarding skills with speed in excess of 55 words per minute;
- Experience with Word, Excel, PowerPoint and AdobePro;
- Working knowledge of document management systems (NetDocuments), Soluno and time management systems (Tikit/Soluno) would be an asset;
- Working knowledge of legal office administration through the completion of an office procedures course or related experience.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
