Trademark Records Assistant
Job Description
Trademark Records Assistant
We’re looking for a detail-driven Trademark Records Assistant to join a firm where people matter just as much as the work. In this role, you’ll help keep trademark records organized, accurate, and up to date, supporting a friendly, collaborative team that appreciates reliability and care. It’s a great opportunity to grow your skills in a well-structured environment where your contributions are valued, and your days feel balanced. The firm offers excellent benefits, a welcoming, inclusive culture, and a genuine commitment to work-life balance — a place where people feel good about where they work and who they work with. Apply now!
Key Responsibilities
- Manage and maintain trademark records, deadlines, filings, renewals, and portfolio updates with accuracy and attention to detail.
- Prepare, file, and report on Recordals, Declarations, Assignments, Advertisements, and related trademark documentation.
- Open and manage new files, monitor due dates, handle billing, and support the full trademark process from application to registration.
- Communicate with clients, CIPO, and internal teams, providing updates, cost estimates, and responding to inquiries in a timely, professional manner.
- Collaborate within a team-oriented, inclusive environment, participating in meetings, workflow discussions, and contributing to process improvements.
Qualifications
- Two to five years relevant trademark working experience.
- Experience with reporting Recordals, Declarations, Assignments, Advertisements, and Reminders, Cost Estimates, Corporate Searches.
- Experience with the trademark process including opening new files, application preparation, filing, prosecution, registration, renewal, and management of trademark portfolio.
- Experience billing, monitoring due dates, file management, responding to clients and/or following up with CIPO.
- Proven team skills, including communication, collaboration, and cooperation with peers and professionals.
- Legal Assistant Diploma/Certificate or Law Clerk Degree.
- Familiarity with IP docketing and DMS software.
- Proven experience working in trademark, remote and electronic environments
- Strong working knowledge of legal software and standard MS Office software; (Word, Excel).
- Effective collaboration and cooperation skills, open to participating in team meetings and workflow discussions.
- Proactive, problem-solving skills.
- Solid time management skills.
- Excellent attention to detail and work product presentation.
How to Apply: To apply, please forward your resume to Zaheeda at zaheeda@cartelinc.com
