Senior Corporate Legal Assistant 

Senior Corporate Legal Assistant 

Do you have over five years’ of experience as a Corporate Legal Assistant? Are you looking to join a firm that will truly appreciate your expertise? Look no further! Our Client, an innovative, highly accomplished law firm, is seeking a Senior Corporate Legal Assistant to join their Toronto office. You would be assisting two Partners’ with their busy practice – which means we are looking for someone who can hit the ground running. In turn, the firm offers great benefits, work-life balance, competitive salary, and more! Apply now. 

Salary: Up to $73K

Key Responsibilities

• Prepare and process correspondence, memoranda and legal documents according to the firm’s standards.
• Compose and draft routine cover letters and documents.
• Proofread documents and check for appropriate formatting, spelling and grammar, as well as preparing revisions and blackline documents as directed.
• Prepare closing books and index hyperlinking.
• Assist lawyers and students with the establishment and maintenance of websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm.
• Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; and arrange specialized mail or messenger services, as required.
• At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter.
• Manage key dates, including updating calendars for assigned lawyers for their meetings, appointments, due dates and client-related activities, etc.
• Coordinate lawyers’ travel arrangements and travel expense .
• Update contact names and addresses in the firm’s InterAction database on a regular basis.
• Coordinate client meetings 
• Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages as required.
• Coordinate docket entry and submission according to the firm’s timelines for docket submission.
• Prepare expense reimbursement and disbursement requests. 
• Prepare client accounts and coordinate client billing matters with the Accounting Department. 
• Work with the lawyer to enter new client and matter opening requests using the firm’s database.
• Coordinate and disperse tasks to be performed by various resource groups 
• Manage files, including opening new files and maintaining precedent files.
• Work with Records to create, maintain and store client files as appropriate.

Qualifications

• A community college certificate in a Legal Assistant program or equivalent.
• 5+ years of experience in a Legal Assistant role.
• A team player.
• A positive attitude and professional image.
• A high level of professionalism, the ability to take initiative, and discretion and good judgment in decision-making.
• Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat.
• Excellent client service skills.
• Ability to produce documents in a timely and accurate manner.
• Excellent communication skills and the ability to prioritize daily work effectively.
• Excellent time-management skills and attention to detail.
• Excellent administrative and organizational skills.

How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com