Resource Legal Administrative Assistant (Floater)
Job Description
Resource Legal Administrative Assistant (Floater)
Launch your legal career with flexibility and variety! Our Client, a highly renowned law firm located in Toronto’s bustling business district, is looking for a dependable Resource Legal Administrative Assistant with at least two years of experience. In this key support role, you’ll “float” across different teams, stepping in to cover absences such as sick days and vacations, gaining diverse exposure to various practice areas and building your skills in a fast-paced environment. The firm prides itself on a people-first culture, offering a competitive salary, excellent benefits, one day work from home, and a workplace where collaboration and professional growth are valued. If you’re ready to be part of a respected firm and take on a dynamic role with real opportunity, don’t wait—apply today!
Key Responsibilities
- Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant;
- Meet with and follow instructions of the assistant with respect to specific requirements of the desk;
- Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements);
- Maintain established filing and bring forward systems which may be in either manual or electronic form;
- Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications;
- Coordinate parties, schedule and organize various meetings;
- Enter timesheets and coordinate the billing cycle;
- Complete electronic and/or manual filing;
- Perform various administrative tasks including conflicts checks, opening and closing of files and other Finance procedures; and
- Provide a high level of service – liaise with other assistants, paralegals and lawyers regularly regarding file updates.
Qualifications
- Formal Legal Assistant education required;
- Minimum of 2+ years work experience is required, ideally as a Legal Administrative Assistant in a law firm environment;
- Exposure to a variety of practice areas including Litigation and Corporate;
- Strong knowledge of Residential Real Estate files preferred;
- Excellent software skills, particularly with Microsoft Office, including using Outlook contacts and calendar functions;
- Experience in Nuance PDF, FileSite, Elite, Workshare programs is considered an asset;
- Adaptable and flexible;
- Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
- Dedicated to providing service beyond expectation;
- Excellent communication and interpersonal skills;
- Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
- Ability to manage multiple internal clients and be adaptable to the needs of each.
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
