Real Property & Planning Legal Assistant (Bilingual)
Job Description
Real Property & Planning Legal Assistant (Bilingual)
Location: Montreal (Hybrid Remote)
Salary: Up to 72K + Bonus & Pension Plan
End your job search here, because we have a position with your name on it! Our Client, a large and well-recognized law firm, is looking for a Bilingual Real Property & Planning Legal Assistant to join their Montreal office. The ideal candidate will be fluent in both French and English, with a minimum of three years’ experience in a law firm. The warm, welcoming, and hard-working team will make your days working in office and from home feel seamless. With this opportunity you receive amazing benefits, perks, and experience at one of the best firms in the city! This position is the total package, so don’t miss this RARE chance! Apply now.
Key Responsibilities
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Updating calendars for assigned lawyers
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Updating contact names and addresses in the client database on a regular basis.
- Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
- Working with Finance to coordinate new Client and Matter openings (KYC);
- Providing consistent backup support when needed.
- Other duties as assigned.
Qualifications
- Bilingual (French & English) required.
- Legal Assistant diploma or equivalent.
- Minimum 3 years of experience as a legal assistant.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Please note all applicants will be tested on MSO and be given a French language knowledge test
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
