Real Estate Legal Assistant(s)
Job Description
Real Estate Legal Assistant(s)
Our Client, a well-established and innovative law firm, is seeking two new Legal Assistants to join their Real Estate group. They are looking for enthusiastic, highly organized individuals, with a minimum of three years’ relevant working experience, and the ability to hit the ground running at a fast-growing firm. This role will require you to provide legal and administrative support to lawyers, prepare and edit legal documents, and manage correspondence and scheduling duties. This is an amazing opportunity to boost your career – you will receive the support and skills you need at a firm that embraces new ideas and wants to see you win. Apply now! Competitive salary, benefits, and hybrid work option provided.
Key Responsibilities
- Prepare and process correspondence, memoranda and legal documents;
- compose and draft routine cover letters and documents;
- Proofread documents and check for appropriate formatting, spelling and grammar;
- Prepare revisions and blackline documents as directed;
- Prepare closing books and index hyperlinking;
- Assist lawyers and students with the establishment and maintenance of websites for the purpose of facilitating legal transactions for the firm;
- Review and route incoming mail and fax communications;
- Prepare and process outgoing mail and faxes;
- Manage key dates, including updating calendars for assigned lawyers;
- Coordinate lawyers’ travel arrangements and travel expense reports;
- Coordinate client meetings, including scheduling rooms and arranging for catering or audiovisual equipment;
- Receive, handle, screen and/or direct incoming calls as directed by lawyer;
- Coordinate docket entry and submission according to the firm’s timelines for docket submission;
- Prepare expense reimbursement and disbursement requests;
- Prepare client accounts and coordinate client billing matter with Accounting;
- And update contact names and addresses in the firm’s database on a regular basis.
Qualifications
- A community college certificate in a Legal Assistant program or equivalent;
- A minimum of 3-5 years’ of experience in a Legal Assistant role;
- Ability to work well independently and as a team;
- Strong judgement and decision-making skills;
- Excellent technical knowledge of Microsoft applications (Word, Excel, PowerPoint and Adobe Acrobat);
- Excellent client service skills;
- High accuracy and detail oriented;
- Excellent communication skills;
- And excellent administrative and organizational skills.
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
