Litigation Document/Services Manager
Job Description
Litigation Document/Services Manager
Location: In Office, Downtown Toronto
If you have hands-on litigation knowledge and want to put your leadership skills to the test, then this could be the role for you! Our Client, a highly accomplished, growing law firm, is seeking a Litigation Document/Services Manager to join their Toronto office. The ideal candidate will have strong technical skills and experience in litigation and document management. This role will allow you to really cultivate your management skills as you supervise and work with your team to bring about improvements. The firm also offers a competitive salary, benefits, perks, and a great working environment. Apply now before you miss out on this amazing opportunity!
Key Responsibilities
- Organizes DM work assignments to ensure accurate scanning, file creation and formatting for optimum lawyer usability following defined process on time or ahead of schedule.
- Conducts regular quality checks and provides regular feedback to minimize errors.
- Supervises the work of DM staff through providing clear directions, standards and positive and constructive feedback.
- Optimizes individual strengths, building a team that has capability to meet the firm’s document processing needs.
- Works effectively with Office Management in support of a culture that is positive, productive and engaging.
- Supports Office team by being aware of file status, offering support as appropriate, sharing your expanding knowledge.
- Provide weekly status reports that accurately reflect work priorities, work accomplishments and challenges.
- Communicates regularly with lawyers and assistants: status of work in progress, changes or opportunities with TODOS’, to improve the usability of the data.
- Keeps supervisors and other appropriate people informed, particularly as to discrepancies, changes or problems, applying discretion in the use of confidential information.
- Develops a plan for processing including quality control.
- Communicates proactively with litigation assistants/ clerks to support efficient workflow and accountability.
- Recommends changes to document standards and processes that maximize the efficiency of the document services ensuring a high quality of productions, accuracy for the lawyer, clients. and court. Follows through to put approved changes in place.
- Scans, create files, formats and codes files within approved software for optimum lawyer or clerk usability.
- Reviews finished products for quality, and usability.
- Processes files in appropriate software and transition files to end user software.
Qualifications
- Experience and knowledge in litigation and document management
- Demonstrate and communicate superior knowledge of software applications and formats.
- Excellent problem-solving skills
- Takes initiative to advance knowledge and skills in use of technology.
- Is punctual and attends to work regularly.
- Can be relied upon to do what it takes to ensure the work product is accurate and timely.
- Demonstrates a sense of urgency.
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
