Litigation and Aboriginal Law Legal Assistant
Job Description
Litigation and Aboriginal Law Legal Assistant
Our esteemed Client, a fast-paced Toronto law firm, is seeking a Legal Assistant to support their team in Litigation and Aboriginal law matters. The candidate must have a minimum of three years working experience in the area of civil litigation and/or administrative law. You will be working with a large group of friendly and experienced legal professionals, giving you the chance to make new connections and feel supported in your work. The firm deals with an interesting array of cases, making for a great place to gain new skills and knowledge. This is a RARE opportunity and we want you to take it before it’s too late! Apply now.
Salary: $68K + + Bonus, Pension, and Other Perks
Hybrid Remote: 2 Days in Office
Key Responsibilities
- Performs all clerical, administrative and general office duties for the assigned lawyers;
- Communicates with lawyers, clients, courts, boards, etc., to schedule appointments, arbitrations or appearances, and coordinates arrangements for meetings/conferences, etc.;
- Receives all incoming mail and redirects, prioritizes and records deadlines;
- Manages correspondence
- Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
- Prepares, formats and manages electronic filing of court documents for matters appearing before all levels of the court, including in other provinces;
- Prepares forms according to general instructions and/or precedents and arrange for proper service;
- Assists in document management, including electronic document management, and liaising with other staff and co-counsel;
- Arranges for timely payment of invoices, completes expense reports, prepares file status reports, work-in-progress reports and pre-bills;
- Performs transcription functions as necessary and requested;
- Sets up and maintains filing systems and frequently controls confidential materials and documents;
- Enters dockets daily, prepares time summaries and other reports as required;
- Follows proper file opening and closure procedures
- Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
- Other general duties as required.
Qualifications
- 3 -5 years of legal administration experience in civil litigation and/or labour or administrative law;
- Ability to read documents in French, for the purposes of general identification and comprehension of content, would be an asset;
- Strong understanding of the Rules of Civil Procedure and Filing procedures and time limitations
- Has working knowledge of Federal and Provincial laws and various levels of Provincial Court practices.
- Has the ability to develop an understanding of applicable rules of civil procedure in other jurisdictions, including Quebec
- Strong attention to detail and excellent proofreading skills;
- Highly organized with an ability to prioritize
- Ability to work independently with minimum instructions;
- Effectively work in a team environment or independently, as the situation requires;
- Effective communication skills (written and verbal);
- Experience with Word, Excel, PowerPoint and AdobePro;
- Knowledge of Toolkit, SharePoint/OneDrive, Zoom and Google Earth would be an asset
- Working knowledge of document management systems (NetDocuments, OneDrive), and time management systems (Tikit/Soluno) would be an asset;
- Working knowledge of legal office administration through the completion of an office procedures course or related experience;
- Strong problem-solving skills;
- Ability to work overtime if requested and/or when necessary.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
