Labour/ Construction Legal Assistant – Hybrid Remote (2 days per week in office)
Job Description
Labour/ Construction Legal Assistant – Hybrid Remote (2 days per week in office)
Our Client, a well-established and busy law firm, is seeking a Labour/Construction Legal Assistant to join their Toronto office. This firm consists of hard working and down-to-earth legal professionals who are dedicated to helping others. If this sounds like you then keep reading! The position will require you to provide administrative support to your assigned lawyer(s), manage scheduling and correspondence, as well as handle the formatting, editing, and proof-reading of legal documentation. The firm creates a great company culture, offers a competitive salary, benefits and a hybrid remote work model, making you feel appreciated and comfortable. Apply now to be part of something great!
Salary: Up to $70K
Key Responsibilities
- Perform all clerical, administrative and general office duties for the assigned lawyer;
- Communicate with lawyer’s peers, subordinates, clients, boards, etc., to schedule appointments, arbitrations or appearances, and coordinate arrangements for meetings/conferences;
- Receive all incoming mail and redirects, prioritizes and records deadlines;
- Organize and expedites the flow of work through the lawyer’s offices;
- Route or answer routine correspondence and faxes not requiring the lawyer’s attention and initiate follow-up as required;
- Create, type, format, review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage;
- Prepare Ontario Labour Relations Board (OLRB), Grievance Settlement Board (GSB) and Human Rights Tribunal Ontario (HRTO) forms according to general instructions and/or precedents;
- Arrange for proper service and filing of OLRB, GSB and/or HRTO forms;
- Arranges for timely payment of invoices, completes expense reports, prepares file status reports, work-in-progress reports and pre-bills;
- Perform transcription functions as necessary and requested;
- Set up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system) and will frequently control confidential materials and documents; •
- Enter dockets daily, prepares time summaries and other reports as required;
- Follow proper file opening and closure procedures, coordinates file closings, and arranges for storage of closed files;
- Make travel arrangements, including booking flights, hotels, vehicle rental, etc.;
- Provide secretarial assistance to other lawyers if time permits.
Qualifications
- 2 + years of labour and/or construction law experience;
- Strong understanding of Labour Board procedures and time limitations is an asset;
- Excellent and accurate keyboarding skills with speed in excess of 55 words per minute;
- Experience with Word, Excel, PowerPoint and AdobePro;
- Working knowledge of document management systems (Worldox) and time management systems (Tikit) would be an asset;
- Working knowledge of legal office administration through the completion of an office procedures course or related experience;
- Excellent and proven ability to communicate orally and in writing
- Effectively work in a team environment or independently, as the situation requires;
- Highly organized with an ability to prioritize, meet deadlines, multi-task; and adapt to frequently and rapidly changing priorities.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
