Intermediate Labour/ Construction Legal Assistant – Hybrid Remote (2 Days in Office)
Job Description
Intermediate Labour/ Construction Legal Assistant
Our Client, a successful law firm located in the heart of downtown Toronto, is seeking a Labour/Construction Legal Assistant to join their dynamic legal team. The ideal candidate will have a minimum of two years experience in Labour and Employment law. This position will give you the opportunity to work closely with a top-rated and supportive lawyer, providing you with new skills and experiences. This firm has more to offer with perks, a hybrid remote model, and fully covered benefits, making sure their employees are cared for. Apply now before it’s too late!
Salary: $65K (Based on Experience)
Key Responsibilities
- Performs all clerical, administrative and general office duties for the assigned lawyers;
- Communicates with lawyers’ peers, subordinates, clients, boards, etc., to schedule appointments, arbitrations or appearances, and coordinates arrangements for meetings/conferences, etc.;
- Receives all incoming mail and redirects, prioritizes and records deadlines;
- Organizes and expedites the flow of work through the lawyers’ offices;
- Routes or answers routine correspondence and faxes not requiring the lawyers’ attention and initiates follow-up as required;
- Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
- Prepares Ontario Labour Relations Board (OLRB) forms according to general instructions and/or precedents;
- Arranges for proper service and filing of OLRB forms;
- Arranges for timely payment of invoices and completes expense reports;
- Performs transcription functions as necessary and requested;
- Sets up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system) and frequently controls confidential materials and documents;
- Enters dockets daily, prepares time summaries and other reports as required;
- Follows proper file opening and closure procedures, coordinates file closings, and arranges for storage of closed files;
- Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
- Provides secretarial assistance to other lawyers if time permits.
Qualifications
- 2-3 years of legal administration experience preferably in the field of Labour and Employment Law;
- Excellent and proven ability to communicate orally and in writing, with a focus on grammatical, syntax, spelling and punctuation skills;
- Strong understanding of Labour Board procedures and time limitations;
- Strong attention to detail and excellent proofreading skills;
- Highly organized with an ability to prioritize, meet deadlines, multi-task; and adapt to frequently and rapidly changing priorities;
- Effectively work in a team environment or independently, as the situation requires;
- Strong communication skills and client service
- Excellent and accurate keyboarding skills with speed in excess of 55 words per minute;
- Experience with Word, Excel, PowerPoint and AdobePro;
- Working knowledge of document management systems (NetDocs) and time management systems (Tikit) would be an asset;
- Working knowledge of legal office administration
- Ability to work overtime if requested and/or when necessary.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
#IND1
