Facilities Coordinator
Job Description
Facilities Coordinator
We’re partnering with a leading professional law firm to find a highly capable Facilities Coordinator who knows how to keep things running—smoothly, safely, and efficiently. The ideal candidate will have over four years of hands-on experience, and bring a calm, solutions-focused approach to managing day-to-day office operations. From overseeing vendors and scheduling maintenance to coordinating moves and keeping compliance in check, you’re the go-to person who makes sure nothing slips through the cracks. If you’re ready to step into a role where your attention to detail, reliability, and ability to juggle multiple priorities are genuinely valued, this firm offers the structure, support, and respect you deserve. Apply now!
Salary: Up to $65K
Key Responsibilities
- Oversee daily facilities operations, ensuring the office environment is functional, safe, and well-maintained
- Coordinate with vendors and service providers for repairs, maintenance, cleaning, and supplies
- Monitor and manage building systems, office equipment, and general maintenance schedules
- Support office moves, renovations, and space planning, including seating charts and furniture coordination
- Ensure compliance with health and safety regulations and company policies
- Track facility budgets, invoices, and service contracts
- Respond to staff requests and troubleshoot facility-related issues in a timely manner
- Act as the liaison between the office and property management teams
Qualifications
- Minimum 4 years of experience in a facilities or office coordination role, preferably in a legal or professional services setting
- Solid understanding of building systems, maintenance coordination, and health and safety standards
- Strong vendor management and negotiation skills
- Excellent organizational and multitasking abilities
- Effective written and verbal communication skills
- Proficient with Microsoft Office Suite and facilities management systems
- Ability to lift/move light equipment and occasionally support physical office setup tasks
- Professional, proactive, and resourceful approach to problem-solving
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
