Executive Assistant, C-Level
ID: 6222
Job Description
Executive Assistant, C-Level
Salary: Up to $90K + Bonus + Perks
Our EXCLUSIVE client, a highly respected INTERNATIONAL law firm, is currently looking to hire a C-Level Executive Assistant who can hit the ground running. This extremely busy firm requires a confident and poised professional who has advanced organizational skills and exceptional communication skills. If you consider yourself a SUPERSTAR, the best Executive Assistant there is out there, then we want your expertise!! Apply now for this ONCE IN A BLUE MOON opportunity!
Key Responsibilities
- Manage, update and organize an excel spreadsheet to record the status and progression of active files
- Regularly provide status of files and identify next steps
- Track quotes for incoming work
- Manage lawyers CPD requirements, annual LSO reporting and Biennial reporting for the Quebec Bar
- Manage audit inquiry requests
- Perform conflict checks, open new files, retrieve matter numbers using internal system when required
- Ensure that necessary documents/materials are available for client meetings
- Coordinate minute book requests, document delivery and signature requests
- Ensure all files are organized, up to date and easily available
- Submit vaulting requests for Wills, Trusts and Power of Attorneys
- Schedule new client meetings, build relationships, and manage client requests
- Liaise with clients and lawyers to ensure all documentation is completed or directed accordingly, in a timely manner
- Manage emails by responding, prioritizing and filing, in a timely manner.
- Handle a large amount of incoming calls and emails
- Open and action physical mail
- Some requests for personal tasks may be required
- Cross-train with other roles on the team for sick/vacation coverage
Qualifications
- Minimum eight (8) years’ previous experience as an executive assistant preferably in a legal or professional services environment
- Successful completion of a related post-secondary Office Administration or Legal Assistant program
- Strong technical skills (Microsoft 365 suite of application, Zoom and Teams, DocuSign, Accounting and Expenses Software)
- Ability to handle high pressure situations and stress of multiple demands
- Ability to work in the office on a regular basis
- Ability to work overtime as required
To apply, please forward your resume to Sabrina Ungar sabrina@cartelinc.com
