Corporate Legal Assistant

Corporate Legal Assistant

Are you ready to spring into a new job? Our Client, a high quality, successful law firm, is looking for a Corporate Legal Assistant with a minimum of three years experience, who can hit the ground running! Although fast-paced, the work environment is supportive and down-to-earth, fostering success and growth. You would be responsible for providing legal support to two very busy but friendly Partners of the firm – a great opportunity for professional development. They also offer a competitive salary, amazing benefits, perks and more! Apply now.

Key Responsibilities

• Prepare and process correspondence, memoranda and legal documents according to the firm’s standards.
• Compose and draft routine cover letters and documents.
• Proofread documents and check for appropriate formatting, spelling and grammar, as well as preparing revisions and blackline documents as directed.
• Prepare closing books and index hyperlinking.
• Assist lawyers and students with the establishment and maintenance of websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm.
• Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; and arrange specialized mail or messenger services, as required.
• At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter.
• Manage key dates, including updating calendars for assigned lawyers for their meetings, appointments, due dates and client-related activities, etc.
• Coordinate lawyers’ travel arrangements and travel expense .
• Update contact names and addresses in the firm’s InterAction database on a regular basis.
• Coordinate client meetings
• Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages as required.
• Coordinate docket entry and submission according to the firm’s timelines for docket submission.
• Prepare expense reimbursement and disbursement requests.
• Prepare client accounts and coordinate client billing matters with the Accounting Department.
• Work with the lawyer to enter new client and matter opening requests using the firm’s database.
• Coordinate and disperse tasks to be performed by various resource groups
• Manage files, including opening new files and maintaining precedent files.
• Work with Records to create, maintain and store client files as appropriate.

Qualifications

• A community college certificate in a Legal Assistant program or equivalent.
• A minimum of 3-5 years of experience in a Legal Assistant role.
• A team player.
• A positive attitude and professional image.
• A high level of professionalism, the ability to take initiative, and discretion and good judgment in decision-making.
• Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat.
• Excellent client service skills.
• Ability to produce documents in a timely and accurate manner.
• Excellent communication skills and the ability to prioritize daily work effectively.
• Excellent time-management skills and attention to detail.
• Excellent administrative and organizational skills.

How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com