Commercial Real Estate Legal Assistant
Job Description
Commercial Real Estate Legal Assistant
If you’re a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you’ve been waiting for! Our Client, a well-known, large law firm and an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you’ve got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply now!
Salary: Up to $85K
Key Responsibilities
- Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting
- Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books
- Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail
- Maintain a high level of professionalism when interacting with clients, lawyers, and other internal team members
- Generate accounts, prepare invoices, and assist with basic billing functions
- Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive matters
- Organize and maintain physical and electronic filing systems for the real estate department
- Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials
Qualifications:
- Legal Assistant Diploma from a recognized and accredited institution
- Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environment
- Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow
- Exceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third parties
- Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality
- Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods
- Strong writing, editing, transcription, and proofreading skills
- Comfortable maintaining organized physical and electronic filing systems, calendars, and databases
- Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools
- Exposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a strong asset
- A true team player with excellent interpersonal skills and a professional, collaborative work ethic
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
