Business Law Legal Assistant (Bilingual)
Job Description
Business Law Legal Assistant (Bilingual)
Location: Montreal (Hybrid Remote)
Salary: Up to 72K + Bonus & Pension Plan
Looking to enhance your business law experience with a well-renowned firm? Here is your chance! Our Client, a top-tier national law firm is looking for a Bilingual Legal Assistant with three years’ relevant experience to join their Business Law Group in Montreal. The firm’s fast-paced environment and hybrid work model embraces a self-driven work mode, giving you more autonomy to build your skills through problem-solving and taking initiative. Valuing your work, the firm also provides a comprehensive benefits package, a competitive salary, and other perks. Apply now!
Key Responsibilities
- Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
- Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
- Updating calendars for assigned lawyers
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Updating contact names and addresses in the client database on a regular basis.
- Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
- Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
- Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
- Working with Finance to coordinate new Client and Matter openings (KYC);
- Providing consistent backup support when needed.
- Other duties as assigned.
Qualifications
- Bilingual (French & English) required.
- Legal Assistant diploma or equivalent.
- Minimum 3 years of experience as a legal assistant in corporate law.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Please note all applicants will be tested on MSO and be given a French language knowledge test.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
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