Corporate Securities Legal Assistant (4513) Full Time

Job Description

Corporate Securities Legal Assistant 

 Our Client, a “5 star” employer and renowned law firm is seeking a Corporate Securities Legal Assistant to join their team of legal professionals. This firm offers a supportive and cohesive work environment, making you feel welcome and right at home. With an amazing location and offered work-at-home days, you can get the best of both worlds, along with benefits to ensure you feel valued. Don’t wait any longer and apply to be part of this top-tier firm!  

Salary: 65k+

Qualifications 

  • Legal Assistant or Law Clerk diploma (or equivalent) 
  • Corporate/Business law experience is required.
  • 3+ years experience in securities an asset.  
  • Excellent attention to detail
  • Solid problem solving skills
  • Superior written and oral communication skills
  • Strong computer literacy and proficiency 
  • Able to work efficiently with minimal supervision
 Key Responsibilities 
  • Prepare, edit, format, print, scan and revise correspondence, memoranda, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
  • Coordinate and disperse tasks to be performed by various resource groups 
  • Proofread documents and check for appropriate formatting, spelling, grammar and clarity.
  • Manage files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
  • Work with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
  • Manage key dates 
  • Coordinate lawyer travel arrangements, including preparing itineraries and travel expense reports.
  • Updating contact names and addresses in the client database on a regular basis.
  • Coordinate client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
  • Review and route incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
  • Receive, handle, screen and/or direct incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
  • Assist with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
  • Work with Finance to coordinate new Client and Matter openings (KYC);
  • Coordinate activities with functional area staff (Office Services, Marketing, etc.), as needed.
  • Provide consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
 How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com 

Job Overview

  • Contact Sabrina Ungar
  • Phone 416-359-1971
  • Email sabrina@cartelinc.com
  • Posted Oct 25th, 2021
  • Location Toronto
  • Salary N/A
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