Corporate & Banking Legal Assistant
Job Description
Corporate & Banking Legal Assistant
Our Client, an esteemed successful law firm, is on the market for a Corporate & Banking Legal Assistant to join their Toronto office. They are searching for an individual with a minimum of five years relevant legal experience and stellar organization skills. This firm’s culture fosters innovation and teamwork, providing you with the resources and support you need to excel in your role. In addition to prioritizing your professional development, this firm looks after your well-being with amazing benefits, a competitive salary, and a hybrid remote model. Don’t miss out on this RARE opportunity and apply now!
Salary: Up to $75K
Key Responsibilities
- Provide dedicated support to three Corporate and Banking Lawyers.
- Prepare and process correspondence, memoranda and legal documents according to the firm’s standards.
- Compose and draft routine cover letters and documents. Proofread documents and check for appropriate formatting, spelling and grammar.
- Prepare revisions and blackline documents as directed.
- Prepare closing books and index hyperlinking.
- Assist lawyers and students with the establishment and maintenance of on line websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm.
- Review and route incoming mail and fax communications; prepare and process outgoing mail and fax; and arrange specialized mail or messenger services, as required.
- At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter.
- Manage key dates including updating calendars for assigned lawyers, including their meetings, appointments, due dates, and client related activities.
- Coordinate lawyer travel arrangements and travel expense reports.
- Updating contact names and addresses in the firm’s InterAction database on a regular basis.
- Coordinate client meetings, including scheduling rooms and arranging for catering or audiovisual equipment.
- Receive, handle, screen and/or direct incoming calls as directed by lawyer; responding to routine inquiries and requests from clients; and taking messages as required.
- Coordinate docket entry and submission according to the firm’s timelines for docket submission.
- Prepare expense reimbursement and disbursement requests.
- Prepare client accounts and coordinate client billing matters with the Accounting Department.
- Work with the lawyer to enter new Client and Matter opening requests using the firm’s database.
- Coordinate and disperse tasks to be performed by various resource groups
- Manage files including, opening new files and maintaining precedent files. – Work with Records to create, maintain and store client files as appropriate.
Qualifications
- Minimum of 5 years’ experience in Corporate law in a support position. Legal Banking experience is an asset;
- Formal Legal Assistant education and training an asset;
- Advanced PC skills, particularly with Microsoft Office Suite (Word, Excel, etc.);
- Strong attention to detail;
- Able to use good judgment and maintain professionalism;
- Able to ensure utmost confidentiality and use of discretion at all times;
- Excellent communication (written & verbal) and interpersonal skills
- Excellent organizational and time management skills;
- Proven problem-solving skills with the ability to visualize and deliver creative solutions;
- Ability to work well individually, as well as in a team environment.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
