Corporate Legal Assistant
ID: 8170
Job Description
Corporate Legal Assistant
Our Client, a top-rated firm in North America, is seeking a Corporate Legal Assistant for their Toronto office. If you have a minimum of three years’ relevant legal experience, this is the firm where your expertise can flourish. With an interesting case load, amazing team of professionals, and a welcoming environment, this is an opportunity where you can shine! The firm also offers amazing benefits, a competitive salary, and perk. Apply now before it’s too late!
Salary: Up to $78K
Key Responsibilities
- Provide dedicated support to four corporate lawyers
- Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm’s word processing and document management software
- Compose and draft routine cover letters and documents
- Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents as directed
- Prepare closing books and index hyperlinking
- Assist lawyers and students with the establishment and maintenance of online tools (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
- Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; arrange specialized mail or messenger services, as required
- At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter
- Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities
- Coordinate lawyer travel arrangements and travel expense reports using the firm’s Chrome River database
- Update contact names and addresses in the firm’s InterAction database on a regular basis
- Coordinate client meetings, including scheduling rooms and arranging for catering and/or audio-visual equipment using the firm’s Meeting Room booking software
- Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages
- Coordinate docket entry and submission according to the firm’s timelines for docket submissions
- Prepare expense reimbursements and disbursement requests
- Prepare client accounts and coordinate client billing matters with the accounting department
- Work with the lawyer to enter new client and matter opening requests using the firm’s database
- Coordinate and disperse tasks to be performed by various resource groups such as document specialists, billing specialists, etc., while ensuring tasks are completed in a timely manner
- Manage files, including opening new files and maintaining precedent files
- Work with the records department to create, maintain and store client files as appropriate
- Demonstrate teamwork and provide support to other legal assistants, as time permits
- Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant when dedicated support is not available
- Work cooperatively with other departments and individuals in the firm
Qualifications
- Community college certificate in a Legal Assistant program or equivalent
- 3+ years of experience as a legal assistant
- Exceptional communication skills, both verbal and written
- Team player with a positive attitude
- Takes initiative while using discretion and good judgment in decision making
- Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
- Excellent client service skills
- Highly organized
- Excellent time management and prioritization skills
- Strong attention to detail
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
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