Litigation, Labour and Employment Legal Assistant(s)
Job Description
Litigation, Labour and Employment Legal Assistant(s)
CALLING ALL LITIGATION LEGAL ASSISTANTS! Our Client is hiring for TWO openings, perfect for skilled professionals with a minimum of two consecutive years in litigation. If you bring labour and employment law experience as well, that’s a definite bonus! You will be joining a supportive, collaborative team in a well-respected firm known for its commitment to client care and professional growth. They offer a competitive salary, a generous benefits package, hybrid remote schedule, and additional perks to keep you motivated and supported. If you are ready to advance your legal career with a team that values your skills, we’d love to hear from you!
Salary: Up to $75K
Key Responsibilities
- Prepare, edit, format, print, scan, and revise correspondence, memoranda, reports, forms, labels, and other printed material through dictation, typing or other instructions, in accordance with requirements set by the lawyer(s).
- Coordinate and disperse tasks to be performed by various resource groups including, Office Services, Reception, etc. where appropriate while ensuring tasks are completed in a timely manner.
- Proofread documents and check for appropriate formatting, spelling, grammar, and clarity, based on Hicks Morley standards and guidelines.
- Open new files, maintain large and complex files, maintain and utilize an orderly filing and retrieval system to ensure ease of reference to paper or electronic records.
- Work with Records Management to close client files as appropriate.
- Update calendars for assigned lawyers including, but not limited to, their meetings, appointments, deadlines, and client-related activities.
- Coordinate lawyer travel arrangements, including itinerary production and travel expense reports.
- Update contact names and addresses in the client database, Interaction, regularly.
- Coordinate client meetings, including arranging for boardrooms, catering, AV equipment, etc.
- Review and forward incoming mail and fax communications to appropriate parties, prepare and process outgoing mail and faxes and arrange for specialize mail or messenger services as required.
- Receive, handle, screen and direct incoming calls as directed by lawyers, respond to routine inquiries and requests and take messages as required.
- Assist with the preparation and finalization of docket entries daily according to firm and client standards in preparation for billing.
- Work with appropriate teams to coordinate new Client and Matter opening.
- Coordinate activities with Support teams as needed.
- Provide support when colleagues are absent or require support in executing on daily tasks and work proactively to be a positive and productive member of the firm.
- Learn and use available technology to enhance work product including, but not limited to, ACL, Zoom, ShareFile, Adobe, Acumin and Electronic Signatures.
- Maintain and update job skills and knowledge by participating in development opportunities within the firm.
- Other duties as assigned.
Qualifications
- Experience supporting legal professionals in Litigation, ideally with experience in Labour and Employment Law.
- Technical proficiency and the proven ability to embrace and master upgraded, enhanced, and/or new technologies.
- Evidenced success in managing competing deadlines and priorities while ensuring firm standards are upheld.
- Attention to detail with experience proofreading and organizing documentation.
- Clear and concise written and verbal communication skills.
- Client service oriented and the ability to anticipate needs and proactively support lawyer’s practice.
- Demonstrated ability to work independently and recognize when to consult colleagues and/or support resources when appropriate.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
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