Labour and Employment Legal Assistant (Contract)
Job Description
Labour and Employment Legal Assistant (Contract)
Are you a skilled legal assistant with a passion for labour and employment law? We have an exciting contract position available, that runs until March 2025, that could be the perfect fit for you! Our Client is seeking a proactive professional with a minimum of three years of relevant legal experience to join their dynamic team. This role offers a unique opportunity to gain invaluable experience and expand your professional network while enjoying the flexibility of a hybrid remote schedule – of only two days in office – and the variety that a contract position provides. In addition to a competitive salary, they offer amazing perks and a supportive work environment. If you’re ready to take the next step in your legal career, apply now!
Salary: Up to $65K
Key Responsibilities
- Performs all clerical, administrative and general office duties for the assigned lawyer;
- Communicates with lawyer’s peers, subordinates, clients, boards, etc., to schedule appointments, arbitrations or appearances, and coordinates arrangements for meetings/conferences, etc.;
- Receives all incoming mail and redirects, prioritizes and records deadlines;
- Organizes and expedites the flow of work through the lawyer’s offices;
- Routes or answers routine correspondence and faxes not requiring the lawyer’s attention and initiates follow-up as required;
- Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
- Prepares Ontario Labour Relations Board (OLRB), Grievance Settlement Board (GSB) and Human Rights Tribunal Ontario (HRTO) forms according to general instructions and/or precedents;
- Arranges for proper service and filing of OLRB, GSB and/or HRTO forms;
- Arranges for timely payment of invoices, completes expense reports, prepares file status reports, work-in-progress reports and pre-bills;
- Performs transcription functions as necessary and requested;Sets up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system) and frequently controls confidential materials and documents;
- Enters dockets daily, prepares time summaries and other reports as required;
- Follows proper file opening and closure procedures, coordinates file closings, and arranges for storage of closed files;
- Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
- Provides secretarial assistance to other lawyers if time permits.
Qualifications
- 3+ of legal administration experience preferably in the field of Labour and Employment Law;
- Excellent and proven ability to communicate orally and in writing;
- Ability to communicate in French, orally and in writing, would be an asset;
- Strong understanding of Labour Board procedures;
- Strong attention to detail and excellent proofreading skills;
- Highly organized with an ability to prioritize, meet deadlines, multi-task; and adapt to frequently and rapidly changing priorities;
- Effectively work in a team environment or independently, as the situation requires;
- Excellent and accurate keyboarding skills with speed in excess of 55 words per minute;
- Experience with Word, Excel, PowerPoint and AdobePro;
- Working knowledge of document management systems (NetDocuments), and time management systems (Tikit/Soluno) would be an asset;
- Working knowledge of legal office administration through the completion of an office procedures course or related experience.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
