Records and Technology Specialist
Job Description
Records and Technology Specialist
We are excited to welcome a Records & Legal Technology Specialist to our growing plaintiff personal injury litigation team in the heart of downtown. This is not your typical records role. If you love finding smarter ways to work, enjoy experimenting with technology, automation, and AI tools, and want to play a key role in modernizing how a high-performing legal team operates, this could be the perfect fit. You’ll join a collaborative and forward-thinking firm in a beautiful, central location, with excellent benefits, a competitive salary, RRSP matching, and a generous perks package that truly supports your well-being and growth. This role is ideal for a detail-oriented problem-solver who enjoys working with systems, data, and digital tools, and who wants their work to make a real impact every day. Apply now!
Salary: Up to $65K
Key Responsibilities
- Manage the lifecycle of physical and electronic client records
- Scan, index, upload, and organize documents into document management systems
- Maintain accurate file naming and digital folder structures
- Retrieve and circulate records efficiently to lawyers and staff
- Coordinate with external storage vendors and couriers
- Prepare files for archiving, off-site storage, or secure destruction
- Faxing, photocopying and binding
- Upload and manage records through platforms such as Primafact, Wisedocs and other databases
- Assist in building and maintaining precedent banks and internal knowledge systems
- Use AI and automation tools to support document organization, searching, and workflow optimization
- Support migration from paper-based to fully digital processes
- Assist with Adobe tools (PDF editing, combining, bookmarking, redaction)
- Identify opportunities to improve internal systems using technology
- Proactively suggest tools, templates, and workflows to increase efficiency
- Help implement new digital solutions and best practices
- Maintain strict confidentiality and data security
- Ensure compliance with records retention and legal standards
Qualifications & Skills
- Diploma or degree in Office Administration, Information Management, Records Management, Legal Assistant, or related field (or equivalent practical experience)
- Proficiency with technology and digital tools
- Comfortable working with AI tools and learning new software
- Highly organized with exceptional attention to detail
- Strong problem-solving mindset and ability to work independently
- Professional, discreet, and reliable
- Comfortable working in a fast-paced professional environment
- Interested in the intersection of law, technology and AI
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
