Litigation Legal Assistant
Job Description
Litigation Legal Assistant
Start your new year by stepping into an opportunity that truly elevates your legal career! Our Client, a prestigious, nationally recognized firm, is looking for a Litigation Legal Assistant with a minimum of three (3) years of experience to join their dynamic team. This is your chance to support a talented group of lawyers across within a firm known for its excellence and collaborative culture. Enjoy the stability of a hybrid model with four days in office and 1 day at home, along with an exceptional compensation package featuring industry-leading benefits, a pension plan, RRSP matching, generous vacation time, and more. If you’re ready to step into a role where your expertise is valued, your growth is championed, and your work truly matters, this is the moment to make your next move. Apply now before it’s too late!
Salary: Up to $80K (Based on Experience)
Key Responsibilities
- Prepare, edit, format, revise, proofread, and manage all correspondence, memoranda, litigation documents, reports, forms, and other materials from dictation or instructions.
- Coordinate tasks with Document Specialists, Administrative Clerks, Billing Assistants, and other support teams to ensure timely completion.
- Proofread for accuracy, clarity, grammar, and correct formatting.
- Assist with hearings, trials, and related preparations; monitor court dates, filing requirements, and pleadings.
- Prepare basic court documents and visuals; coordinate service and filing with courts and agencies.
- Schedule and manage discoveries, expert witnesses, and evidence-gathering activities.
- Maintain strong knowledge of legal terminology, court rules, procedures, and relevant medical terminology.
- Open, organize, and maintain large and complex files, ensuring effective retrieval systems for paper and electronic records.
- Collaborate with Records Management and Administrative Clerks on file creation, storage, and maintenance.
- Manage key dates, bring-forward systems, and lawyer calendars, including deadlines, meetings, and appointments.
- Coordinate lawyer travel arrangements, itineraries, and expense reports.
- Maintain and update client contact information.
- Schedule and prepare client meetings, including room bookings, catering, and audio-visual needs.
- Review, route, and process incoming and outgoing mail and faxes; arrange specialized courier services.
- Answer, screen, or direct calls; handle routine client inquiries; take and relay messages.
- Assist with daily time entry and coordinate with Billing and Finance for new client/matter openings (KYC).
- Liaise with Office Services, Marketing, and other operational teams as needed.
- Provide backup support during absences and assist colleagues under high workload or tight deadlines; contribute positively as a collaborative team member.
- Maintain up-to-date job knowledge and technical skills through ongoing training.
- Perform additional tasks as assigned.
Qualifications
- Legal Assistant Diploma or equivalent.
- Minimum 3 years of experience as a litigation legal assistant.
- In-depth knowledge of legal terminology, court rules and procedures.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Ability to follow-up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
