Evening Document Specialist
Job Description
Evening Document Specialist
Are you night owl? Do you have a minimum of five years’ experience in legal administration? Then we have the perfect job for you! Our Client, an amazing, top-tier firm is seeking a motivated and hard-working individual to join their office on evenings. With a hybrid remote schedule, you get to enjoy the balance of working from the comfort of your home and in a beautiful downtown office. The firm offers a competitive salary, comprehensive benefits, and a supportive work environment to help you reach your best potential. Apply now!
Shift: Monday – Thursday 4:30-midnight | Friday 4:30 – 9pm
Key Responsibilities
- Create/edit and troubleshoot documents involving complicated formatting or styles
- Format and apply styles to converted precedents
- Prepare PowerPoint presentations
- Assist lawyers/clients with closings or other time-sensitive matters, as required
- Act as primary contact for lawyers and/or staff requesting assistance from the Legal Support Services team
- Answer Document Support helpline, monitor inboxes for work and provide primary document support
- Produce high-quality work and maintain updated technical skills
- Provide overflow assistance for firm documents, including edits, copy typing, dicta transcribing, black lining and specialized printing
- Assist with all administrative and general office matters relating to booking of appointments, travel, boardrooms and maintenance of contact lists in the firm’s InterAction database
- Provide overflow support on special projects or situations, when required.
Qualifications
- Minimum of 5 years of experience in a legal administrative role
- High level of professionalism, the ability to take initiative, be proactive and use discretion
- Excellent knowledge of Adobe and Microsoft applications, including Word, Excel and PowerPoint
- MOS certification preferred
- Excellent client-service skills
- Ability to produce documents in a timely and accurate manner, in a fast-paced environment
- Excellent communication skills, both verbal and written
- Outstanding administrative, organizational and decision-making skills
- Data entry expertise, with strong attention to detail
- Outstanding troubleshooting and problem-solving skills
- Experience in a flexible, team-oriented environment
To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com
