Legal Executive Assistant
Job Description
Legal Executive Assistant
Our Client is home to a team that values collaboration, professionalism, and service. They are looking for a Legal Executive Assistant to support two Senior Lawyers whose practices encompass corporate tax and estates administration. This role involves a mix of legal administrative work and client interaction, including liaising with high-profile individuals who appreciate attention to detail and a thoughtful approach. If you have experience in the area of business law, a knack for staying organized, and can thrive in a fast-paced environment then this might be the perfect fit for you. Apply now!
Salary: Up to $85K + Benefits
Key Responsibilities
- Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
- Ensure time-sensitive documents are managed effectively;
- Organize, open, manage and close client files;
- Prepare reports – estate planning and corporate reorganizations;
- Entering dockets and processing monthly accounts;
- Maintain tickler systems to monitor key dates for task management;
- Schedule meetings and co-ordinate appointments as required ensuring the lawyer’s calendar is up-to-date, including adding events, rescheduling appointments and providing daily briefings;
- Acting as a point of contact for incoming and outgoing communications including phone calls, emails, and documents for clients and vendors;
- Planning and organizing internal firm events, such as, lawyer events and client events; and
- Other duties as assigned.
Qualifications
- Successful completion of a Legal Assistant program at a recognized community college
- Minimum of 5 years’ experience working in a law firm or in professional services.
- Proficiency in Microsoft Office (including Word, Excel, and Outlook)
- Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, CorpLink and Carpe Diem
- Experience working with a document management system, e.g., iManage
- Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines
- Strong communication and interpersonal skills help you to build relationships and provide excellent client service
- As a confident self-starter, you work well both independently, and in a team environment
- Operate with a high degree of accuracy and strong attention to detail
- Show good judgment, discretion and respond well to constructive feedback.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
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