Labour and Employment Litigation Legal Assistant

Labour and Employment Litigation Legal Assistant

Some legal assistants love the pace of litigation. Others enjoy the complexity of labour and employment work. This role offers the rare chance to do both. Our Client is seeking a seasoned Legal Assistant who brings solid litigation experience along with a strong understanding of labour and employment matters, including union-related files and workplace disputes, to join their team. The ideal candidate is someone who keeps files moving, stays one step ahead of their lawyers, and takes real pride in being the steady force behind a busy practice. The position follows a hybrid structure with two days in the office and the remainder remote, with the occasional need for extra in-office collaboration when major files or projects arise. In return, you will be joining a well-respected firm that values the expertise of its legal support staff, offering a competitive salary, excellent benefits, and a team environment where your work will genuinely be appreciated. Apply now!

Salary: Up to $90K (Based on Experience)

Key Responsibilities

• Provide high-level administrative and litigation support to multiple lawyers, coordinating with internal teams including calendar and billing departments.
• Initiate and manage litigation matters, including creating and maintaining client files within firm standards.
• Monitor court and administrative deadlines, proactively identifying timeline issues and alerting lawyers as needed.
• Draft, coordinate, and finalize legal documents, correspondence, and materials for filing with courts and administrative agencies, including service on other parties.
• Manage e-filings in accordance with applicable court and agency rules.
• Maintain accurate and timely filing of documents and case materials within the firm’s document management systems.
• Correspond with clients to obtain required information and documentation to support ongoing matters.
• Coordinate transcription of audio recordings and assist with the preparation and assembly of legal documents with office services.
• Maintain lawyer contact lists and support general practice administration.
• Submit weekly task logs outlining ongoing assignments and projects, and assist with the review and revision of client pre-bills as required.

Qualifications

• Minimum 5 years’ experience as a Legal Assistant, preferably within labour and employment litigation.
• Strong knowledge of court rules, filing procedures, and administrative tribunal processes.
• Exceptional organizational, time management, and multitasking skills, with the ability to support multiple lawyers and manage competing deadlines.
• Demonstrated ability to anticipate practice needs and manage litigation timelines proactively.
• Advanced experience preparing Tables of Contents (TOC) and Tables of Authorities (TOA).
• Strong written and verbal communication skills, with the ability to interact effectively with lawyers, clients, and internal teams.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote), Adobe, and document management systems such as NetDocuments.
• Expertise in preparing accurate and compliant legal documentation and correspondence.
• Knowledge of legal terminology and law firm operations; a Bachelor’s degree is considered an asset.

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com