Corporate and Real Estate Legal Assistant

Corporate and Commercial Real Estate Legal Assistant

If you’re a Legal Assistant with at least two years of corporate and commercial real estate experience and you’re craving that next challenge—this one’s for you! Our Client, a leading national law firm, is looking for someone sharp, motivated, and ready to grow into a position that blends traditional Legal Assistant responsibilities with hands-on exposure to Law Clerk-level work. This is a fully in-office role, ideal for someone who thrives in a structured, high-caliber environment and wants to build their skills while supporting some of the best in the field. You’ll be trusted with real responsibility, supported by experienced team members, and offered a front-row seat to some of the most sophisticated transactions in the market. If you’ve been waiting for a role that opens doors—here it is. Apply now! Competitive salary and benefits offered. 

Key Responsibilities 

• Understanding and attending to transaction matters, including requesting and reviewing corporate searches, completing PPSA summaries, preparing and maintaining closing agendas and documents therein, preparing closing report books
• Understanding, drafting with instructions, and revising commercial contracts such as shareholder and limited partnership agreements, supply contracts, security documents, leases and non-disturbance agreements
• Performing title searches and off-title searches
• Process title insurance orders and deal with title insurance companies
• Reviewing due diligence material (including material contracts, agreements, and other documents)
• Completing project summary tables with real estate and corporate related information for transactions
• Attending to leasing matters including preparing leases, summary of leases, lease renewals and amending agreement
• Understanding of commercial real estate purchases, sales, and refinances from opening to closing. 
• Communicating directly with clients, drafting and responding to requisition letters, preparing/revising closing documents, fulfilling lending conditions, attending to closing day matters, and preparing reporting letters to clients and lenders
• Understanding and ability to facilitate commercial financing transactions for lawyer’s lending clients by reviewing commitment letter or term sheet, drafting closing documents, including authorizing resolutions, officers’ certificates, opinions
• Preparing various firm administrative documents and attending to file maintenance procedures, such as: conflict search requests, data entering for file opening purposes, cheque requisitions, wire transfer forms, and internal forms
• Drafting correspondence, letters and e-mails including dictation
• Daily use of firm software for document production, such as: Teraview, Conveyancer, MatterSphere, MS Word, Outlook, Excel, Adobe Acrobat, Workshare
• Administrative support
• Other duties as assigned

Qualifications 

• 2+ years of experience in the Canadian legal industry
• Law Clerk or Legal Assistant diploma
• Solid knowledge of Commercial Real Estate
• Preparation of all Teraview documentation and registration
• Thorough knowledge of Teraview system and documents
• Knowledge of title insurance
• Corp-link and Cyberbahn experience are an asset

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com

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