Executive Assistant EXTRA-ordinaire (3837) Full Time

Job Description

Our client, a very specialized boutique downtown Toronto law firm, is in search of a stellar executive assistant. Reporting to a partner, who’s always in the news, this opportunity is not to be missed. The right candidate should be sophisticated, exude confidence, and possess exemplary organizational skills. Only those with previous experience working for high level executives will be considered for the role. Don’t miss your chance and apply today.

Up to $75K  

Main Responsibilities Include

  • Manage and organize the Partner’s calendar
  • Update changes to the schedule promptly and ensure that overlapping appointments are avoided at all times
  • Prepare and coordinate required documentation in advance of all meetings
  • Handle administrative details of accounting, paper and electronic filing, opening and closing client files, docketing, billing, etc.
  • Maintain daily contact & professional relationships with clients
  • Coordinate and organize events for the firm and be the on-site lead to ensure all details are cared for 
  • Cover front desk for a limited time (lunch/receptionist vacation) on a rotation schedule with the other colleagues in the firm
  • Assist on special projects including office renovation, leading floral arrangements, and coordinating photoshoot logistics
  • Maintain highly sensitive and confidential information relating to the professional and private activities of the Partner

Required Experience/Skills/Qualification 

  • Comprehensive experience supporting a C-Suite Executive, at least 5+ years Legal experience is a strong asset
  • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and document management systems
  • Maintaining confidentiality with all aspects of professional and personal activities related to the Partner, Clients and the Firm
  • Excellent time management skills and ability to work well under pressure
  • Strong communication and written skills
  • Have experience managing a busy calendar and coordinating complex domestic and international travel arrangements
  • Maintain a polished, confident and professional manner
  • Must have the Flexibility and availability to work evenings, weekends during special projects or events

To apply, please forward your resume to Zaheeda Merali at zaheeda@cartelinc.com 

Job Overview

  • Contact Zaheeda Merali
  • Phone 416-359-9000 ext 210
  • Email zaheeda@cartelinc.com
  • Posted Jun 24th, 2019
  • Location Toronto
  • Salary $70,000.00 - $75,000.00
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